For the person serving as a trustee
Write it down the day it happens.
A private daybook for a family trust: every dollar in and out, every letter to a beneficiary, every decision with its reason. Dated, never erased, and added up for any period you choose.
Open a daybook, free See a sample daybook
Daybook Plus $1.95/month or $19.50/year, or $1.00 for a 7-day Summary Week · Free during preview Pricing
No account and no email. Not legal, tax or financial advice.
The Rivera Family Trust (sample)First quarter 2026
| No. | Date | Particulars | In | Out |
|---|---|---|---|---|
| 4 | Money in Lakeside Savings. Interest on the trust savings account (January statement). | 412.18 | ||
| 5 | Money in Tenant, Unit B. February rent for Unit B, Elm Street. | 1,450.00 | ||
| 6 | Money out Tri-County Roofing. Repair of the porch roof leak at Elm Street; invoice 2231. | 615.00 | ||
| 8 | Money out Ana Rivera. Spring tuition payment, as the trust allows for education. | 1,000.00 | ||
| 9 | Money out Myself (trustee). Quarterly trustee fee at the rate written in the trust. | 250.00 | ||
| 11 | Money out County treasurer. First-half property tax, Elm Street. | 1,180.00 | ||
| Quarter total, every counted entry | 1,862.18 | 3,045.00 | ||
“A trustee shall keep adequate records of the administration of the trust.”
That is Ohio’s wording; other states’ laws and every trust’s own terms differ. Trustee Daybook does not tell you what yours require. It gives you one tidy place to keep the record, so that when you, a beneficiary, an accountant or a lawyer asks “what happened, and when?”, the answer is already written down. What people usually write down
The index
Seven kinds of entry, one page per trust
- IMoney inRent, interest, a refund, the sale of a car
- IIMoney outRepairs, a payment to a beneficiary, your own fee, a tax bill
- IIITransfer between trust accountsSavings to checking: listed, never counted twice
- IVNotice or report to a beneficiaryThe letter saying you accepted, the yearly report you sent
- VDecision, and whyWhat you decided, and the reason in your own words
- VICall, meeting or letterA call with the bank, a meeting with the lawyer
- VIIDocument received or signedA deed, a statement, a signed receipt
Corrections
Never erased. Only voided.
A paper ledger is corrected with a single line through the mistake, not with an eraser. Trustee Daybook works the same way: a wrong entry is voided with the date and your reason, stays on the page struck through, and drops out of every total.
Each entry also keeps two dates: the day it happened and the moment you wrote it down. An entry written more than 30 days late says so, plainly, on its own line.
| No. | Date | Particulars | In | Out |
|---|---|---|---|---|
| 7 | Decision, and why Kept the Elm Street house rented rather than selling it this year. Why: Rent covers the costs and the trust says the house may be kept until Luis turns 25. Asked the trust lawyer first. | |||
| 12 | Money out · Tax payment County treasurer. First-half property tax, Elm Street. Void Mar 22, 2026, 8:00 AM ET: Written twice by mistake: the same payment is entry 11, checked against the bank statement. | 1,180.00 |
The summary
Add up any period in one step
Pick this trust year, last trust year, everything, or any two dates. The summary totals money in and out by kind, what went to each beneficiary, your own compensation, the notices you sent, and the latest value you recorded for each holding.
Sample figures for January to March 2026. A summary only adds up what was typed into the daybook; it is not a formal trust accounting or a tax return. Open the full sample
Schedule of charges
Free to start. $1.95 a month for the whole book.
| No. | Plan | What it holds | Charge |
|---|---|---|---|
| I | Free | One daybook per private link with up to 60 entries; holdings, people, the on-screen summary and the CSV of every entry | $0.00 always |
| II | Daybook Plus | Up to 5,000 entries and the printable period summary | $1.95 a monthor $19.50 a yearFree during preview |
| III | Summary Week | Everything in Plus for 7 days, for the one yearly report; never renews | $1.00 onceFree during preview |
Checkout is not open yet: there is no payment button anywhere on this site. Until it opens, every daybook gets Plus at no charge. Pricing details
Questions
Plain answers
Is this legal advice, or a trust accounting service?
No. It is a notebook. It does not know your trust, your state or your duties, and it never tells you what to do. What it adds up is only what you typed. For what your trust and your state require, ask a lawyer licensed there.
Does it hold or move any money?
No. It has no bank connection and never touches an account. You type what happened; it keeps it in order.
Who can read my daybook?
Anyone holding its private link. The daybook is stored encrypted under a key made from that link and a secret on our server, and the database cannot be searched for a lost link. Like most websites, our web server’s logs record the address of every page opened, private links included, and WeldonPC can see those logs. Privacy
What if I lose the link?
There is no account, email or reset, so this site cannot recover it. Keep the link where you keep the trust papers, and download the CSV now and then; the CSV is free on every plan.
Is it connected with a particular trust or trustee?
No. The web address is only an address. Trustee Daybook is not made by, or for, any trust, trustee, bank or court.